Google Provisioning

Set Up the Connection

Syncing accounts from Google is a two-step process. Step one grants our application access in the Google Developer Console. Step two creates a token that allows us to fetch user data from Google and requires authorization from a Google Admin’s account.

You must be a Google Administrator and you must use your Google Administrator account to perform the steps below.

Step 1

Before you can sync your Google domain with MyVideoSpot, you will need to allow API permissions. First, login to the Google Admin console: https://admin.google.com.

After login, follow these steps:

1. Click Security and select API controls under Access and Data Control from the left menu.

2. Click the MANAGE APP ACCESS link.
3. Click the Configure new app option.

4. Search for MyVideoSpot Directory and click Search.
5. Click on the first option (you will need to complete these steps for both MyVideoSpot Directory listings).

6. Select the radio button for All and click Continue.

7. Select the radio button for Trusted and click Continue.

8. Confirm and click Finish.

9. Repeat Steps 2 through 8 for the second MyVideoSpot Directory listing.

Step 2

1. Log into your District Admin account on MyVideoSpot. (Note: If you are a Sandbox user, login here instead: https://live.myvrspot.com/site/sandbox-login)
2. Click your name in the bottom left and select Administrator Tools.

3. Under the User Administration section, select Setup Google Provisioning.

   (Note: You must be a Google Super Admin to complete this process)

4. Click the Open Google Authorization Page button.
5. Select your Google Administrator account and allow MyVRSpot Directory to access your Google account.

6. If the token was created successfully, you will get a success message.  To double check the connection, click on the View All Google Org Units button and you should see a list of all of the organizational units that MyVideoSpot is able to connect with for provisioning.

7. Once this has been completed, you, or any District Administrator, can build your provisioning jobs by following the instructions in the next section.

Create Provisioning Jobs

1. Log into your District Admin account on MyVideoSpot. (Note: If you are a Sandbox user, login here instead: https://live.myvrspot.com/site/sandbox-login)
2. Click your name in the bottom left and select Administrator Tools and then click Google Provisioning found under the User Administration section.
3. From here, you have two options:
   • Provision using organizational units
   • Provision using groups (you must have groups set up in your Google Admin console prior to this)
4. Click the button that corresponds with your choice.
5. Select the School, Corresponding Organization Path, Group (if applicable) and Usertype from the drop-down menus:
   • School choice is based on where the users are located.
   • Organization Path selects where will we pull those users from within your Google Organization.
   • Usertype selects which access level those users will have within MyVideoSpot.
6. Click Create to register your first provisioning job.
7. Repeat this process for all the organizational units you want to provision accounts from.
8. You can see your existing jobs by going to Administrator Tools > Google Provisioning.
9. When you’re finished, either let MyVideoSpot Support know (support@myvideospot.com) or the MyVideoSpot contact you’ve been working with.